CWU Postal Conference 2011
Motions 101-145


101 CATEGORY A:

COMPOSITE MOTION

This Conference notes with some disappointment at the apparent lack of progress in regards to Motion 111, that was carried at the 2009 Annual Conference in regards the unagreed changes to the POL Career Break Scheme. Therefore this Conference instructs the Postal Executive that this policy is pursued following this Conference, and a detailed report to Branches on progress is made no later than 1st December 2011.

Cornwall Amal

Western Counties

NOTE BY SOC

Motion 111 (2009) Category A; COMPOSITE MOTION

This Conference instructs the incoming Postal Executive that the unagreed changes to the POL career break scheme that was introduced by the business last year are not in the best interest of the POL members. Conference therefore instructs the PEC that negotiations be commenced with POL to change this unagreed policy and introduce a new policy along the lines of the RMG guaranteed career break scheme.

Western Counties

Cornwall Amal


 

102 CATEGORY A:

This Conference agrees that there shall be no diminution of the POL Severe Weather Policy which is to the detriment of our members; furthermore, that the introduction of any new policy shall be entirely subject to CWU Agreement.

The Postal Executive is instructed accordingly.

London North Western C&C


103 CATEGORY A:

This Conference agrees that the recruitment and retention of CWU Representatives is essential. To ensure that first class representation continues Conference agrees that the Postal Executive enters into discussions with POL with the aim of developing the role of the Deputy Area Rep. This to include substituting for the Area Rep when the Area Rep is absent for 3 days or more eg: when on annual leave or sick absence. The Deputy Area Rep will also be invited to a minimum of 3 Territorial meetings per year.

Greater Manchester Amal


104 CATEGORY A:

This Conference notes the intention of POL to introduce the roles of Savings and Retail Specialists. The Postal Executive is instructed that any further Specialist roles shall be subject to a comprehensive CWU agreement, consistent with the deployment of the Mails and Travel Specialists.

London North Western C&C


105 CATEGORY A:

In a previous Conference, the excellent suggestion was made, that the notices that warn the public that abuse of staff will not be tolerated, should be made much larger. Nothing as yet has happened, so this Conference again instructs the Postal Executive to approach Post Office Limited, to agree to bring these posters up to at least A4 size, by the end of 2011.

Kent Invicta

NOTE BY SOC

Motion 156 (2008) Category A

Conference notes its concern over the safety of CWU Members serving abusive customers on the Counter and in Postshops. This Conference agrees that POL's policy of “zero tolerance” of abusive behaviour from Customers, whilst on POL's business premises needs to be clearly displayed. This Conference instructs the incoming Postal Executive to negotiate with the employer for an appropriate customer conduct notice.

The Postal Executive is instructed accordingly.

Solent Amal


106 CATEGORY A:

This Conference instructs the Postal Executive to identify all call centre work undertaken by or on behalf of POL and Royal Mail Customer Services. Such information shall be collated on a regular basis, and shall be communicated to Branches to assist in the recruitment of future CWU members.

Newcastle Amal


 

107 CATEGORY A:

This Conference instructs the Postal Executive to pursue the introduction of a Joint Working Group, where Machine Baseload Hours are discussed and agreed. Using Royal Mails choice of figures is no longer acceptable and should be challenged from the start. All current data used should be reviewed and agreed. This Business will fail if we do not have the right agreed data to staff our ‘Automated' processes.

South East Anglia

Withdrawn


108 CATEGORY A:

If Carried 109, Comp 110 and 111 Fall

This Conference recognises that despite the best intentions of the CWU, Royal Mail's Delivery Best Practice Strategy which includes Park and Loop, Georoute, IWT, model week etc. has been a disaster. This Conference acknowledges that throughout the UK that integrated revisions have had a major effect on Quality of Service and our members have suffered as a result of Royal Mail's aspirations to introduce unworkable and unrealistic targets.

This Conference therefore instructs the Postal Executive to renegotiate a new revision process which takes into account:

• The ability to agree a representative traffic week rather than a lower traffic week.

• The agreement should ensure that local circumstances are taken into account.

• No agreement to 100 EP indoor or outdoor.

• Review of Park and Loop in its totality including where it's applied.

The list is not exhaustive.

This Conference instructs until there is a further Delivery revision agreement that no further revisions should be agreed.

London Divisional Committee

Withdrawn


109 CATEGORY A:

If Carried Comp 110 and 111 Fall

This Conference commends the Outdoor Secretary for securing the delivery revisions processes of the Business Transformation 2010 and Beyond Agreement, in particular establishing the principle that all duties must be “fair and achievable”. However, it has become apparent that the Indoor Workload Tool (IWT), when implemented at a performance of 100, assumes a manual Inward Primary throughput at 27 items per minute this equates to 1620 per hour.

This is clearly not a fair or achievable figure and planning a revision on this throughput is planning to fail.

This Conference therefore instructs the Postal Executive to produce a document to branches detailing the throughput assumptions contained within the IWT, in particular the following:

1. Manual IPS for letters, flats & packets.

2. Prep Rate.

3. Cleardown.

This information will arm the Delivery Reps with a simple easily understood reference for use when negotiating the indoor elements of revisions.

North Wales/North West Divisional Committee

Carried


110 CATEGORY A:

COMPOSITE MOTION

If Carried 111 Falls

This Conference agrees that improved planning values need to be agreed for both the Indoor Workload Tool (IWT) and Georoute programme.

The Postal Executive is instructed accordingly.

Bristol and District Amal

South East Wales Amal

Fell


111 CATEGORY A:

This Conference agrees that Royal Mail's agreed Delivery System Tools are not fit for purpose, the Postal Executive is instructed to endeavour to renegotiate a reality based systems tool.

Greater Manchester Amal

Withdrawn


 

112 CATEGORY A:

This Conference instructs the Postal Executive to revisit the six phase process for delivery revisions. A part of this revisit will be the aim to reach agreement with Royal Mail for a formal sign off at phase four. The process at this crucial phase must include a formal sign off by the Area Delivery Representative.

Eastern No.4

Not Carried


 

113 CATEGORY A:

This Conference instructs the Postal Executive to seek improvement to the terms of the National Mail Centre Rationalisation Framework Agreement section of the Business Transformation 2010 and Beyond Agreement. In this framework agreement the following points are aimed at providing direction to the Postal Executive, where Delivery Offices closures are a part of the business case to close a Mail Centre, then this shall no longer be the responsibility of the National Processing Group (NPG) to oversee. Instead, accountability will shift to the National Deployment Group (NDG).

• Paragraph 6.6 needs to be changed to reflect that many planned Mail Centre closures cut across a number of CWU branches.

Therefore due to the nature of this, it is almost impossible to comply with the terms directed in this paragraph. Instead the Postal Executive should look at applying a process based upon mail traffic being transferred to the planned location, MTSF cost related to the plan, environmental impact, and operational costs (this list is not exhaustive) will form part of a weighting/percentage exercise which will determine what influence the closure of each Mail Centre has upon the proposed project.

The new process that flows out of this approach must allow each Branch to then be able to submit a submission that best protects their membership and retains accountability to their members.

• A Mail Centre earmarked in a plan for closure shall be able to put forward case to re-grade them as an Inward Mail Centre (IMC) thus allowing for DSA to be retained and to comply with the regulatory framework. This will also include the right to make the case to be able to perform batching work for mail traffic planned for walk sequencing on Compact Sequence Sorter, or to perform large machine walk sequencing.

• Paragraph 6.11 to be removed as this is no more than a no-strike deal with the employer. Left in place all this does it water-down the union role/influence within the overall National Mail Centre Rationalisation Framework Agreement.

The Postal Executive is instructed accordingly.

Eastern No.4

Fell


114 CATEGORY A:

This Conference agrees that there is no consistent measure that identifies the overall performance of a Mail Centre. The Postal Executive is instructed to enter into discussions with the business to ensure absolute clarity on what constitutes a good performing Mail Centre from a poor one. Once the key performance indicators are agreed the Postal Executive are further instructed to ensure that standard Mail Centre reports are shared with Area Processing Reps on a regular basis.

The Postal Executive is instructed accordingly.

North Wales/North West Divisional Committee

Withdrawn


115 CATEGORY A:

This Conference notes that the Business Transformation Agreement 2010 and Beyond commits the CWU to accepting the roll out of World Class Mail into all Royal Mail Units. This Conference recognises WCM is another TQM initiative and if left to its own devices, could be the biggest threat to the CWU's influence in our work places. Creating internal competition to realise the greatest efficiency often to the detriment of our terms and conditions.

This Conference therefore agrees that there is an urgent need for terms of reference covering the roll out of WCM. Such terms of reference must include

• Strategic involvement at all levels (National, Divisional, Area and Local) of the IR framework before any Area/Unit begins its WCM ‘journey'.

• Full CWU involvement in all WCM decision making forums across all of the WCM Pillars.

• That all/any proposals to change working practices/methods, attendance times/patterns, equipment types etc are subject to the full terms of the IR Framework.

• Full CWU WSR/ASR involvement with the Health and Safety Pillar.

• Any changes to working/methods, equipment types, Floor Layouts, SSOW, Risk Assessments must have WSR and/or ASR sign off prior to implementation.

This list is not intended to be exhaustive.

The Postal Executive is instructed accordingly.

Eastern No.3

Fell


 

116 CATEGORY A:

In light of the rationalisation programme and levels of unprecedented change within Royal Mail. The Postal Executive are instructed to ensure we have a transfer policy that ensures:

a) Full transparency.

b) That members can view where they are on the list.

c) An estimated time scale for any transfer request to be granted.

d) Regular written feedback on the individuals transfer request.

The Postal Executive is instructed to seek an agreement that secures that impending revisions and rationalisation programmes are not acceptable reasons for refusing transfer requests.

North Wales/North West Divisional Committee

Withdrawn


117 CATEGORY A:

Royal Mail has produced a draft internal transfer policy, which is to the detriment of our members. The Postal Executive is instructed to reach an agreement on internal transfers, which protects our members, and has a robust appeal process, that is heard by an independent manager.

South East Divisional Committee

Withdrawn


118 CATEGORY A:

This Conference instructs the Postal Executive that new drivers, in Royal Mail who passed their driving test after 1997 and require the training to acquire the Class C 1, licence from the business to drive a 7.5t vehicle, shall be given the option to be trained up to Class C licence 17t as it is of same cost to the business being beneficial to both the member and the business.

Newcastle Amal

Not Carried


119 CATEGORY A:

The extended hours for Callers Offices has in some cases led to a lone working environment. Lone working regulations do not prohibit this, providing a Risk Assessment has been carried out. Due to the nature of our work however, in terms of customer facing and the fact that more customers have to travel further to collect items because of office closures, this creates a potentially hostile environment.

The Postal Executive is instructed to negotiate that at least two staff are working in a Delivery Office when the Callers Office has extended hours.

South East No.5

Withdrawn


 

120 CATEGORY A:

This Conference instructs the Postal Executive that the use of the Indoor Workload Tool (IWT) or Delivery Productivity Tool by management to determine the individual performance of our members is not acceptable. A joint statement will be gained from the Royal Mail that declares this position.

Eastern No.4

Withdrawn


121 CATEGORY A:

This Conference believes that the accurate recording of hours worked in Units is essential and that Unit Reps need to be involved in the Resource Control System (RCS) process. Conference resolves that:

1. The current RCS system must be maintained as part of the Specialist OPG/ORR duty, and that any changes in Subcodes and processes need to be agreed nationally.

2. Unit Reps should receive training in the function of RCS and specifically in the outputs in order to use this in Weekly Resourcing and Revision processes.

The Postal Executive is instructed accordingly.

North Lancs and Cumbria

Carried


122 CATEGORY A:

This Conference recognises that the Indoor Workload Tool has been implemented across the Delivery function with an agreed training package. In some instances the training is limited and took place too long after the implementation of the agreement so has not met the needs of the Local/Area CWU representatives.

This Conference instructs the Postal Executive that any future training packages affecting any nationally agreed planning tools, include the input of the needs/ requirements from a delivery working party which includes at least an Area Delivery Rep from each Division and that all Area and Local Reps will receive the training prior to the roll out of the agreed tool.

The Postal Executive is instructed accordingly.

Portsmouth and District Postal

Withdrawn


 

123 CATEGORY A:

This Conference agrees that due to the alarming number of members being lost through Ill Health Retirement particularly in Delivery, that all future vacancies within all functions are offered first to people within Royal Mail Letters and that all functions are given equal status.

The Postal Executive is instructed accordingly.

Greater Manchester Amal

Withdrawn


124 CATEGORY A:

This Conference agrees that the current changes to the delivery pattern shouldn't be allowed to undermine the use of seniority and its role within the workplace. All future talks on deliveries and changes must include the safeguards of seniority.

The Postal Executive is instructed accordingly.

Merseyside Amal

Withdrawn


 

125 CATEGORY A:

If Carried 127 Falls

This Conference instructs the Postal Executive to start to negotiate Monday to Friday deliveries in Royal Mail.

South East Wales Amal

Not Carried


126 CATEGORY A:

That current D2D arrangements are not in the best interests of CWU members and the Postal Executive is instructed to negotiate an agreement that gives both sufficient time within the Indoor Workload Tool for Prep work and takes into account the size and weight of items and the need for some items to be folded to fit into fittings.

South East Wales Amal

Not Carried


127 CATEGORY A:

This Conference agrees that the aim of the CWU is to achieve Monday-Friday deliveries in Royal Mail.

The Postal Executive is instructed accordingly.

Bristol and District Amal

Withdrawn


128 CATEGORY D:

The recent Delivery Revision activity has in many offices created redundant sorting frames, cycles and other equipment. Although Step 6 of the Delivery Methods Revision Procedures stipulates the removal of excess equipment, this often does not appear to be followed and redundant equipment is dumped into an empty space in the office or round the corner ‘out of sight out of mind'. This is an environmental blight in an office and can lead to some members leaving the office for their delivery, in a despondent state of mind, which is often a factor in accidents.

The Postal Executive is therefore instructed to negotiate a firm policy on the removal of all redundant equipment to establish an improved working environment for our members.

South East No.5

Withdrawn


 

129 CATEGORY A:

“IN CAMERA”

If Carried 130 and 131 Fall

This Conference instructs the Postal Executive to sort out the mess that is the introduction of the Engineering Team Coach (ETC) grade. We are fed up with the lack of leadership from our ‘leadership' on the issue of ETC grades. Leaving it to ‘local' agreement to sort out ETC grades is a cop out because the Postal Executive left us with the completely unworkable situation of how the ETC grade works. Engineers are applying for the ETC grade purely because their office is shutting, and they want to retain a job, even as an ETC. Successful ETC applicants have to negotiate their own terms and conditions. This is not what the word Union is about.

If we cannot put some ‘structure' to the ETC grade, and agree some terms and conditions we should ballot the relevant membership for an Industrial Action Ballot on the subject of ETCs.

South East Anglia


130 CATEGORY A:

This Conference notes that the introduction of the Engineering Team Coach within the Business Transformation 2010 and Beyond Agreement created ambiguity, insufficient clarity and did not provide sufficient detail or take note of the impact on engineering Mail Centre workload.

The Postal Executive is instructed to jointly develop the role and responsibilities of the post with Royal Mail, evaluate its impact on engineering workload and produce a jointly agreed approach.

South Yorkshire


131 CATEGORY A:

This Conference notes the ambiguous terms around the requirement for Engineering Team Coach grades and instructs the Postal Executive to clarify the situation with the business so that where it states there are 3 engineers on shift, that equates to an Engineering Team Coach, 2 shift engineers and the appropriate level of reserves to enable that level of shift engineers to sustain that engineering staff presence.

London Postal Engineering


 

132 CATEGORY A:

This Conference instructs the Postal Executive to secure an agreement with Fleet & Maintenance Services that ensures an equivalent number of Supervisors to each rotation when operating a 4 shift cycle on a 24 hour shift operation.

Scotland MT


133 CATEGORY A:

This Conference instructs the Postal Executive that before any engineering bonus scheme is implemented, all Mail Centres should be staffed to the latest agreed Staff In Post (SIP) figure. Achieving bonus targets should not be reliant on individuals performing excessive amounts of overtime, or on individuals being pressured into performing overtime. The correct SIP is a precursor.

South East Anglia


134 CATEGORY A:

If Carried 135 Falls

This Conference notes the introduction of a Revised Engineering Workload Tool to determine engineering staffing. The Business Transformation 2010 and Beyond Agreement requires Royal Mail to jointly review the workload system and the performance maintenance element of workload to be verified during the transformation programme. It also notes the unwillingness, selectivity and inability of Royal Mail to review engineering workloads within the spirit of the agreement and in particular the engineering workloads associated with CSS, RDC's and Ilsm's. The Performance Maintenance aspect of the workload tool has further been a point of contention and ambiguity. The impact of World Class Mails further challenges the sustainability and practicality of such a tool.

The Postal Executive is instructed to ensure that Royal Mail honours the Business Transformation 2010 and Beyond Agreement without any further delay and all of the component parts of the Workload Tool are agreed nationally.

South Yorkshire


135 CATEGORY A:

This Conference instructs the Postal Executive to negotiate and agree with Royal Mail a Guide to the Workload Calculator Tool agreed in the Business Transformation 2010 and Beyond Agreement, along the lines of the old SRT Guide, which must clearly define the work included within the Professional Maintenance element of Engineering Workload.

London Postal Engineering


 

136 CATEGORY A:

This Conference instructs the Postal Executive to ensure that Fleet & Maintenance Services comply with the following:

1. To immediately remove the current embargo on tool replacement/purchase.

2. To reinstate a previous policy of periodic tool checks.

3. To re-enforce a previous policy that excluded individually owned tools and modified tools from Workshops/Service Centres.

Scotland MT


137 CATEGORY A:

If Carried 138 Falls

This Conference notes that with the demise of Royal Mail Engineering the stated aim of Royal Mail was to reintroduce Royal Mail Engineers into the operational line. There has been haphazard and unprofessional application of that concept, engineering reorganisation at national level has further confused the reporting lines and authority levels. There is consequently a complete lack of a coherent engineering strategy going forward.

The Postal Executive is instructed to negotiate a coherent engineering strategy and agree an unambiguous line management structure for engineering grades.

South Yorkshire


138 CATEGORY A:

This Conference instructs the Postal Executive to engage with Royal Mail senior management to clarify the current management structure for Royal Mail Engineers to enable true local negotiation to take place with line management. Any structure must ensure that, if Royal Mail is to integrate engineering into operations, the decisions on Local and Regional agreements must be made by the appropriate line manager, and not delegated to Regional Maintenance Managers in totality.

London Postal Engineering


139 CATEGORY A:

This Conference notes that the review and rationalisation of Mail Centres will produce both new-build sites and extended/modified sites. Conference is concerned that, at every opportunity, Royal Mail attempts to do away with dedicated engineering welfare facilities by simply refusing to provide them in the new sites. Royal Mail cites the new Mail Centres as “models of the future” where engineers will use the general facilities provided around the Mail Centre.

This Conference notes that the latest Mail Centre, South Midlands, has installed engineering welfare facilities retrospectively, as have previous new-build Mail Centres, because generic facilities are not suitable for engineering use.

The Postal Executive must impress upon Royal Mail at the appropriate level(s) the importance of providing correctly-sited and adequate facilitiesfor our members from the outset and remind Royal Mail of the cost savings in doing so.

The Postal Executive is instructed accordingly.

Meridian


140 CATEGORY A:

This Conference instructs the Postal Executive to carry out the terms of Motion 154 – 2009 Technical Services Conference (negotiate a Training Coach Agreement) which should now incorporate training associated with Autonomous Maintenance.

Scotland MT

NOTE BY SOC

Motion 154 (2009) Category C

This Conference instructs the incoming Postal Executive to negotiate a Training Coach agreement with Vehicle Services and immediately call halt to the unagreed so called “champion” Technician which evidently has appeared in its place.

Scotland MT


Motions Not Admitted to the Agenda


 

141 CATEGORY X:

This Conference agrees that currently the main High Street Banks are not operating in the interest of ordinary working people. We therefore call on the Unions' Representatives on the board of Unity Trust Bank to seek a report on the possibility of Unity Trust setting up Personal Bank Accounts for trade union members and their families, with the aim of the Post Office Network being used as their high street outlets.

The Postal Executive is instructed accordingly.

Greater Manchester Amal (Not Admitted)


142 CATEGORY X:

This Conference agrees that the earnings of the Pensions Trustees from the CWU need to be published to the membership. Conference also agrees that the membership should receive a full report of the role these Trustees played in ending the final salary pension scheme and any conflicts of interest that were declared.

The Postal Executive is instructed accordingly.

Bristol and District Amal (Not Admitted)


143 CATEGORY X:

This Conference agrees that the earnings of the Pensions Trustees from the CWU need to be published to the membership. Conference also agrees that the membership should receive a full report of the role these Trustees played in ending the final salary pension scheme and any conflicts of interest that were declared.

The Postal Executive is instructed accordingly.

South Wales/South West Divisional Committee (Not Admitted)


144 CATEGORY X:

This Conference voices the opinion that the directors of Post Office Ltd should award themselves a pay cut of fifty per cent, so as to emphasize with the financial difficulties that staff experience.

Kent Invicta (Not Admitted)


145 CATEGORY X:

This Conference condemns the amount of time being taken to resolve the “strike pay” issue for Romec Engineers. The CWU is contesting the amount of money deducted from members pay at previous industrial action back in September 2008, this matter is being handled by Simpson Millar Solicitors.Conference agrees that the PTS Officer gives an updated report on the situation within one month of close of Conference, and that Simpson Millar be given a further 2 months to resolve the situation. If no resolution is agreed by 3 months after Conference closes another firm of Solicitors will be found to handle this issue.

Greater Manchester Amal (Not Admitted)