CWU postal Conference 2011
Motions 56 -100


 

56 CATEGORY C:

This Conference instructs the Postal Executive to negotiate an agreement of no clawback of hours or loss of pay in cases of non-attendance at work due to severe weather. Such an agreement shall also include instances where members are sent home due to severe weather.

Newcastle Amal

Withdrawn


57 CATEGORY C:

This Conference agrees that following the last two years' severe winters there needs to be an agreed process with the CWU and Royal Mail on non or part attendance at work due to the effects of a bout of severe weather. The agreement should clearly outline what is paid and unpaid leave for non or part time attendances.

The Postal Executive are instructed accordingly.

North East Divisional Committee

Fell


58 CATEGORY A:

This Conference instructs the Postal Executive that with the massive increases on fuel prices over the last 2 years, the newly negotiated MTSF Agreement, with regard to the 25p per mile ETE rate is not a realistic rate. The Postal Executive is therefore instructed to re-negotiate an increased mileage rate that reflects the current price of fuel.

London North Western C&C

Carried


59 CATEGORY A:

This Conference notes that within the existing Managing The Surplus Framework Agreement (MTSF), Excess Travel Expenses (ETE) Policy the terms for car sharing are not covered. Conference further notes that Royal Mail Group has its own independent policy covering car sharing which provides for 4p per mile for the employee driver who agrees to car share. Conference further notes that this is the policy applied by the business when this issue arises, for example in Mail Centre closure cases. Conference further notes that the MTSF Excess Travel Policy has maximum ceilings on the amount that can be claimed in ETE payments, and that any additional car sharing payments are included in the maximum payment ceilings. Conference recognises that because of the ever increasing distances members are having to travel to retain employment that many members are hitting the maximum payment ceilings, and consequently there is no benefit or incentive at all for members in these circumstances to agree to car share.

• Conference agrees that it is desirable that the terms for car sharing should be agreed with the CWU and form part of the MTSF ETE Policy.

• Conference also agrees that it is desirable to have agreed terms that promote car sharing for environmental and other positive reasons.

• Conference further agrees that there should be a positive incentive to encourage members to consider car sharing.

This Conference therefore instructs the Postal Executive to enter into negotiations with RMG to negotiate agreed terms for car sharing that will form part of the MTSF. The agreed terms should:

1. Ensure that payments related to car sharing do not form part of the calculation of when an employee has hit an ETE maximum ceiling.

2. Achieve a substantial increase in the payment per mile paid to an employee driver who car shares.

Midlands Divisional Committee

Carried


60 CATEGORY A:

This Conference agrees that Royal Mail management are misusing the Business Transformation 2010 and Beyond Agreement, in particular the National Mail Centre Rationalisation Section, to drive down pay. The Postal Executive is instructed to negotiate, that where wholesale changes are made resulting in the closure of a Mail Centre or Delivery Office, that members affected, who receive London Weighting, should have that element of pay protected in perpetuity.

London North Western C&C

Carried


61 CATEGORY A:

CWU members working for British Telecom have some protection if they are re-located as “under longstanding agreements any redeployment cannot entail more than 45 minutes reasonable travelling time”, as reported in the Voice – November 2010. CWU members working for Quadrant are protected by an agreement which states that a re-location involving more than 15 miles travel is unreasonable.In the Business Transformation 2010 Agreement members working for Royal Mail have no protection in terms of where they can be re-located to. Royal Mail will be proposing to close Delivery Offices, RDCs etc. as well as the mass closure of our Mail Centres.

This Conference agrees that CWU members working for Royal Mail should have some protection in terms of the distance/time involved in travelling to a new office. The Postal Executive is instructed to reach an agreement with Royal Mail around the issue of a “reasonable job offer” in terms of how far and/or how much time a member has to travel to a new office.

Eastern No.4

Not Carried


 

62 CATEGORY A:

If Carried 63 Falls

That this Conference agrees that sick pay in Royal Mail is a contractual right. Therefore Conference agrees that it is an absolute disgrace that Royal Mail is deliberately withdrawing this right from certain members in order to bully these members back to work.

This Conference therefore agrees that the Union will do everything in its power to bring this practice to an end and to ensure that any member entitled to have sick pay will receive it.

The Postal Executive is instructed accordingly.

Scotland No.2

Carried


63 CATEGORY A:

This Conference instructs the Postal Executive to challenge the business on its use of the unagreed sick procedure currently in use by Royal Mail. On a regular basis members have been threatened with having their pay being stopped and in some cases dismissal. This intimidation and harassment has to stop.

Greater Manchester Amal

Withdrawn


64 CATEGORY A:

This Conference recognises the excellent work done by Nicola Coughlin, CWU Disability Advisory Committee (DAC) member, in devising and producing the Disability Passport (which also encompasses long term illness). Through her efforts the Passport has not only been accepted by British Telecom but all managers are aware that once a person discloses a disability or a long term illness, it is essential for the manager to advise the person that the Passport scheme is available for the person if they wish, in complete confidence.

The Passport holds each individuals details of any disability, or long term illness they may have, reasonable adjustments made for the person etc. It places the person at the heart of the process to explain how they are affected on a day to day basis in the workplace and what reasonable adjustments would assist them to overcome barriers.

The Passport is agreed and signed off by the operational line manager and the person in question keeps a copy of their Passport and management also keep a copy in confidence. The person owns this document. If the person moves workplace or a new manager takes over, the person simply has to advise they have a Passport held in their personal file and this prevents the stress of drawn out interviews taking place to go through personal information yet again and ensures continuity of the correct adjustments are kept in place.

This Conference instructs the Postal Executive with the assistance of the DAC to open talks with Royal Mail Group (RMG) at the earliest opportunity, and to negotiate the adoption of the Disability Passport by RMG.

North West No.1

Accepted


65 CATEGORY A:

This Conference instructs the Postal Executive to seek agreement across all businesses where we have recognition to adopt the principal that a miscarriage is a death. To this end, any stress or illness which is incurred following a miscarriage, should be put down to grief as would normally be the case with the death of a close relative, and therefore should not be counted towards any stage of any attendance procedure warnings.

Kent Invicta

Withdrawn


66 CATEGORY A:

This Conference is concerned that despite previous CWU conference policy some years ago we have failed to include the menopause into the Sick Absence Procedure and therefore currently have not a policy to enact this. Therefore this Conference instructs the Postal Executive to negotiate with all Royal Mail business employers to secure an agreement that the menopause is included in the Sick Absence Procedure. This then ensures that this debilitating state is recognised in the agreement so that it comes under the Sick Absence Procedure and if menopause is a problem in an individual woman's case, then this condition will be fully taken into account.

Wolverhampton and District Amal

Withdrawn


67 CATEGORY A:

This Conference instructs the Postal Executive to reach agreement on a process with Royal Mail that allows an employee to gain a copy of their own attendance/absence record without first having to approach their local manager. The employee must be able if they wish to make direct contact with HRSC Sheffield where they can then request a copy to be sent to them directly. The Postal Executive is instructed accordingly.

Eastern No.4

Carried


 

68 CATEGORY A:

This Conference notes that, since the Equality Act became legislation in October 2010, the current EHS provider ATOS Healthcare has become increasingly non-committal when assessing whether a member is covered under the previous Disability Discrimination Act (DDA). This has led to a marked increase in Attendance Procedure stages being issued by managers and any mitigation put forward mentioning the DDA is ignored. The Postal Executive is therefore instructed to request with Royal Mail, as part of the on-going Attendance Procedure negotiations, an immediate review of this process with the aim that all absences directly connected to an employee's disability will be discounted from the Attendance Procedure.

Eastern No.5

Carried


69 CATEGORY A:

The Postal Executive is instructed to seek an agreement with Royal Mail Group by the time of the next leave allocation, to follow the example of Tesco by Human Resources reminding managers before the allocation of leave, of religious holidays that people may wish to take leave for.

Kent Invicta

Accepted


70 CATEGORY C:

If carried 71 and 72 Fall

This Conference agrees that in the interest of our members health and wellbeing the Postal Executive will pursue:

1. The removal of ATOS Health Service telephone consultations.

2. The cessation of unagreed processes used by Royal Mail in contacting members when on sick leave.

This Conference furthermore instructs the Postal Executive to negotiate a contact process that is fair and also compassionate to our members needs and alleviates this bullying and unagreed process that Royal Mail continue to pursue.

The Postal Executive is instructed accordingly.

Merseyside Amal


71 CATEGORY C:

This Conference agrees that the increasing practice of EHS telephone referrals is not in the best interests of the membership. This Conference therefore instructs the Postal Executive to secure an agreement that allows face to face referrals when requested.

Newcastle Amal

Accepted


 

72 CATEGORY C:

This Conference agrees that Royal Mail is using an unagreed sick absence policy. This is causing great concern to our members and is being seen as a form of harassment when off sick either by self certification or with a fit note. Therefore, this Conference instructs the Postal Executive to seek immediate talks with Royal Mail, the aim of those talks is to remove the heavy handed tactics currently being used.

Northamptonshire Amal


 

73 CATEGORY A:

COMPOSITE MOTION

This Conference instructs the Postal Executive that the Royal Mail Conduct Code is being used inappropriately by Royal Mail managers in Delivery Offices to remove CWU members from their duties in advance of any investigation or discipline charges being laid. The ‘Guiding Principles' within the Conduct Code clearly state that ‘no disciplinary action will be taken against an employee until the case has been satisfactorily investigated.' Yet it is becoming the norm for managers to speak to individuals about matters such as alleged poor performance and then remove them from their duties ‘pending investigation' thereby creating a culture of do as I say or I will remove you. Whilst recognising the following statements from the Business Transformation 2010 Agreement we believe that this abuse must be curtailed.

‘The need to ensure that national agreements are consistently deployed at a local level with continuity of service in a way that means industrial action and managerial executive action become unnecessary.' ‘There should be a standard set of HR procedures covering all CWU grades. Attendance, conduct (including the role and continuing need for the National Appeals Panel) and performance are priority procedures for joint review and these reviews should be concluded over the next six months.' The Postal Executive is instructed to engage with Royal Mail and stop this abuse of our members as a matter of urgency.

South and East Thames Amal

South East Divisional Committee

Carried


74 CATEGORY A:

A full and comprehensive review of the current Grievance Procedure is required as the present policy does not adequately support our members. In light of the ongoing HR Review as part of the Business Transformation 2010 and Beyond Agreement the Postal Executive is instructed to negotiate a Grievance Procedure that will support the aspirations of all Royal Mail employees, that will contain at a minimum current ACAS standards, and undertake training on a joint basis so that everyone then has the same understanding and has an opportunity to work through the procedure.

South East Divisional Committee

Carried


 

75 CATEGORY A:

This Conference records its concern of the misuse of the Bullying and Harassment Procedure by the Gateway Team when processing our members' complaints on the H1 Form. The Gateway Team extract complaints with no agreed process, and downgrade the seriousness of the complaint from a claim of Bullying and Harassment to an individual grievance. This Conference instructs the Postal Executive to request a review with Royal Mail of this unacceptable process and report back to branches by Conference 2012.

Portsmouth and District Postal

Carried


76 CATEGORY A:

This Conference instructs the Postal Executive to seek a change to the procedure where Blameworthy notices are issued carte blanche to drivers where a disputed 50/50 road traffic accident has occurred. The Blameworthy notice should only be issued where the insurance claim comes down to the fault of the Royal Mail Group driver.

Shropshire and Mid Wales

Withdrawn


77 CATEGORY A:

This Conference instructs the Postal Executive to negotiate an agreed security code of practice with Quadrant which provides protection for our members when till checks are carried out during service. This should include the ability of those subject to the check being present along with a CWU Representative /friend whilst the check is carried out.

Kent Invicta

Carried


78 CATEGORY A:

This Conference reaffirms its commitment to safeguarding the health and safety of all C.W.U. members and in doing so endorses the present National Agreement on the wearing of cycle safety helmets by our membership. Any attempt by Royal Mail to amend the agreement which involves the Conduct Code in any way other than that laid down in the present agreement shall be resisted.

The Postal executive is instructed accordingly.

North Lancs and Cumbria

Withdrawn


 

79 CATEGORY A:

This Conference agrees that that there is a massive problem for all members who decided to take pension benefits early between the ages of 50-55 before last April 2010. The problems that have arisen for our members are.

1. No longer available to them is Death in Service Benefit.

2. Massive tax implications for members who continue to perform extra duty and therefore enter a higher tax rate ceiling.

3. Reduced pension benefits because of early release.

This list is not exhaustive.

With this in mind the Postal Executive is instructed to produce user friendly documentation to outline some of the pitfalls of requesting early pension benefits before a new wave of problems arise with our over 55 members, that may be tempted to receive early pension benefits.

Merseyside Amal

Carried


80 CATEGORY A:

This Conference instructs the Postal Executive to renegotiate the element of the Professional Drivers Agreement (PDA) 3.8 and align meal reliefs in accordance with legal requirement only. The PDA already sets out maximum permissible unpaid meal reliefs for agreed duty spans, to prevent abuse this motion wishes to remove unnecessary meal reliefs when they are not required for legal compliance and not legitimately required to make the duty work.

London Parcels Stations Amal

Withdrawn


81 CATEGORY A:

This Conference instructs the Postal Executive to meet with the employer at the earliest opportunity & negotiate improved terms of the 28 day Notice period. Ref: 2.4 Professional Drivers Agreement. ‘Additional Hours may only be altered by either the line Manager or the driver issuing 28 days notice subject to the provisions of section 5.' In line with the sentiment and spirit of the PDA a 28 day notice letter should only be issued after the process outlined in Para 4.5 has been fully exhausted and only after an agreed way forward cannot be found that maintains the status quo. The notice must be included in all subsequent resourcing meetings and the reinstatement of the hours must be achieved where possible within the reference period if and when suitable work becomes available. The 28 day notice letter should not be used for dealing with major change or a change that involves more than one event.

London Parcels Stations Amal

Carried


 

82 CATEGORY A:

If Carried 54 Falls

This Conference instructs the Postal Executive that CWU HQ set up a database, or one stop information site, which lists appropriate National Agreements, SSOW, Building Regulations, Safety Regulations (eg CoSHH, etc) and other relevant information which applies to Royal Mail sites to enable quick reference for CWU Reps when dealing with World Class Mail.

London Postal Engineering

Accepted


83 CATEGORY A:

This Conference instructs the Postal Executive to negotiate with Romec Management to ensure that Romec members are clearly allocated to Sub Profit Centres (SPCs) or work places, and that those SPCs are clearly defined in terms of who works in them and what the geographical boundaries are. Any changes should be notified in good time prior to being implemented and accurate information sent to the CWU National Officer responsible. Where those areas are ambiguous or too large in the view of the CWU Officer, a suitable resolution should be sought in consultation with Senior Reps.

London Postal Engineering

Withdrawn


84 CATEGORY A:

This Conference instructs the Postal Executive that there should be an opportunity for all staff to have a family member temporally employed for Christmas Pressure using an internal recruitment/vetting process to reward our people's loyalty and hard work they perform for the business.

Newcastle Amal


85 CATEGORY C:

This Conference supports the continuation of all Admin grades within Royal Mail and will resist the continuing movement by management of this grade's work to supplement managerial duties. The Postal Executive is instructed accordingly.

London North Western C&C

Accepted


 

86 CATEGORY A:

This Conference recognises at present that Parcelforce currently have no Central Billing facility agreement in place with the business. This Conference agrees that this issue needs to be addressed, to ensure our reps in branches are paid correctly. To insure that the pensionable pay, tax and N.I. is not affected due to the abated pay on wages. This Conference instructs the Postal Executive to seek an agreement with Parcelforce on defining a suitable Central Billing facility.

South Central No.1


87 CATEGORY A:

This Conference instructs the Postal Executive to enter into discussions with Parcelforce Worldwide with a view to have a more simplified payslip, which will clearly identify what each payment/deduction is for and showing the amount of each payment/deduction.

The Postal Executive is instructed accordingly.

Scotland and Northern Ireland Regional Parcels Committee


 

88 CATEGORY A:

This Conference agrees that the Parcelforce Attendance Procedure would benefit from the inclusion of an appeal mechanism at all stages. It is recognised that the Parcelforce Attendance Procedure is part of a wider review. However the duration of this review is becoming increasingly untenable. Therefore this element should be pursued as a separate and urgent objective.

The Postal Executive is instructed accordingly.

South Central Wales and West Regional Committee

Not Carried


89 CATEGORY A:

This Conference recognises that Parcelforce members who are returning from long term sick leave should be protected by a Rehabilitation Procedure in line with the Royal Mail Letters (UK) Agreement. This Conference agrees that at Annual Conference 2004 this motion was carried, with no procedures being negotiated with the business since that time. This Conference instructs the Postal Executive to seek an agreement with Parcelforce by negotiating a Rehabilitation Procedure.

South Central No.1

Carried


 

90 CATEGORY A:

This Conference instructs the Postal Executive to re-enter into negotiations with Parcelforce Worldwide on the Severe Weather Policy to seek an agreement that would allow drivers, in extreme circumstances, to travel to and secure their official vehicles at their home address if that is safer and/or closer than the depot is to their route.

Scotland and Northern Ireland Regional Parcels Committee


91 CATEGORY A:

This Conference agrees that the Parcelforce / CWU Joint Statement responding to adverse weather conditions was a welcome and progressive formulisation of processes to follow when staff could not attend for work or had to be stood down. This should be further enhanced with the available option, subject to written confirmation, of option chosen by the affected individual employee and kept with local records.

The Postal Executive is instructed accordingly.

South Central Wales and West Regional Committee


 

92 CATEGORY A:

This Conference agrees the continuing growth in customer contracts is putting a severe strain on the current network in Parcelforce. As such a review of the current network is needed to look at the following:

1. The capacity at the Hubs.

2. The capacity at the Delivery Depots.

3. The capacity of the vehicle stock.

4. Current kit capability.

This list is not exhaustive. The Postal Executive is instructed accordingly.

Merseyside Amal


93 CATEGORY A:

This Conference instructs the Postal Executive to seek agreement with Parcelforce that all new and existing 1000cf vehicles are fitted with foldaway steps to assist driver entry and exit from the rear load space.

Eastern No.3


 

94 CATEGORY A:

This Conference instructs the Postal Executive to continue our Joint Progressive Agenda, the Postal Executive shall engage Parcelforce Worldwide on introducing a programme of joint training for Managers and CWU Representatives on the agreements and procedures within Parcelforce Worldwide. The training should be delivered on a national or regional basis. The aim of the training should be to deliver a joint understanding of the agreements and procedures, which in the long term should provide a better industrial working relationship and further protect our members' jobs.

Kent Invicta


95 CATEGORY A:

This Conference agrees that the concept of Unit Reps 2 day Regional Strategic Involvement/Table of Success workshops are a useful tool to building progressive relationships in the business and should be agreed nationally and organised regionally on an annual basis supported by the business. The Postal Executive is instructed accordingly.

South Central Wales and West Regional Committee


96 CATEGORY A:

This Conference agrees the level of Parcelforce drivers available and willing to take up duties requiring a Class 3 licence has been in decline for some years. As such a review of the recruiting and training process will now take place to look at how best resolve this growing problem in the future. The Postal Executive is instructed accordingly.

Merseyside Amal


 

97 CATEGORY A:

This Conference agrees that the high level of Strategic Involvement in the Parcelforce Business Unit should extend to a formal mechanism to allow formal input into decisions locally with regard to spending monies assigned to the First Line Fix budget. This will include a regular information share of monies available. The Postal Executive is instructed accordingly.

South Central Wales and West Regional Committee


98 CATEGORY A:

This Conference instructs the Postal Executive to include as part of the discussions around the Progressive Agenda and in particular the Mixed Resourcing Strand, that work carried out by Royal Mail Letters on behalf of Parcelforce Worldwide is included in the calculation that makes up the 25% of outsourced work.

Scotland and Northern Ireland Regional Parcels Committee


99 CATEGORY A:

“IN CAMERA”

This Conference agrees that any changes to COSA without CWU agreement shall be resisted by all possible means, up to and including industrial action. The Postal Executive is instructed accordingly.

London North Western C&C


100 CATEGORY A:

This Conference agrees that there will be no negotiations on site closures in Customer Services until either there is a significant reduction in agency staff or these have been given permanent contracts. The Postal Executive is instructed accordingly.

Bristol and District Amal